Who hasn't struggled getting their email signature just the way they want it?
What are email signatures (and HTML signatures)
I think most people know what an email signature is, right? It's mostly quite small, but often excessively large parcels of text, images, links, and sometimes moving images like GIFs, which are automatically added to the bottom of your new or reply to emails. HTML (Hyper Text Markup Language) signatures are created using the same coding language that is used for websites. Using HTML allows for far greater customisation for font types and styles, sizing and spacing and provides a huge amount of flexibility, albeit with additional complexity. The text parts have the obligatory sign-offs: name of the sender, essential contacts like telephone numbers, which constitute a basic signature. But all too often, the signature rolls on into the emails southerly real estate, and that's where things start to get tricky.
The signatures keep growing:
It didn't take long for signature creep to arrive. We've all seen the platitudes and unsolicited advice, I'm sure. The "Please think twice before printing this email" and "Save a tree, dont print" Followed by what seems like reams of legal jargon and terms. For most, these are not necessary; however, I have had clients find themselves in some serious legal hot water for either not including such statements or not stating them correctly. For some industries, the legal statements within the email signature are quite frankly essential. Sometimes it's a famous quote or what might be considered a thought for the day. Other times, it boldly dashes into straight-up advertising, like showing off the latest product.
Exclaimer email signature solutions
Bigger company, bigger problems
Providing quality HTML email signatures takes a bit of skill, mainly coding experience. With larger teams and larger companies, and, on occasion, completely different styled signatures are required, for departmental reasons or even seasonal reasons, managing company-wide signatures can be expensive and time-consuming. This is why Exclaimer is such a great solution.
What can Exclaimer do?
Exclaimer provides the ability to manage all your company's email signatures from one single dashboard. Create variants of signatures, add placeholders for important information, and connect Exclaimer directly into all your people's email accounts and Outlook.
Some of the best benefits of Exclaimer:
- Manage all users' email signatures from one dashboard.
- Less than £1 per month per user.
- Multiple different styles and layouts for different departments, teams and users.
- Schedule varying signatures for special events, seasons and campaigns.
- Include text, images, links, videos and interactive content.
- Works perfectly across all browsers and devices.
- Placeholders that only display using conditional logic.
Many templates to choose from to get started.
Maidstone Technology is a reseller of Exclaimer products through the Microsoft partner PAX. Excalimer can be added to existing Office 365 users for less than £1 per month. For more information, contact us.
Maidstone Technology
Maidstone Technology can license and provision Exclaimer services; for more information, please contact us.